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What are the requirements for video conferencing?

Video conferencing has never been more popular or crucial when it comes to modern communication. Packed full of innovative benefits, video conferencing delivers an unparalleled experience. But video conferencing isn’t something you should rush into. You need to understand the basics and have the correct equipment. You are likely to wonder where you should start, so we’ve put together a guide on how to get started.

Equipment

The best place to start with video conferencing is the equipment. The most important pieces of equipment you will need are:

  • Internet Connection: To communicate with people you are going to need to connect with them. And the best way to achieve this is with a strong internet connection capable of delivering high speeds.

 

  • Camera: Without a camera, you will be unable to transmit video from your end. Naturally, any camera capable of processing video will be able to achieve this. You can use either the webcam built into your laptop, phone, or a more powerful standalone camera.

 

  • Microphone: Video conferencing is nothing without sound, so you will need to equip yourself with a microphone to transmit your audio feed.

Conferencing from Home

If you are video conferencing from home then it’s unlikely that you will have a conference room set up and ready to go. Thankfully, you can make simple adjustments to your home to create the perfect video conferencing space:

  • Lighting: Any light is better than no light when it comes to video conferencing, so make sure you have one turned on. If you can position a light behind your camera so that it shines on your face, it will instantly improve the quality of your video feed.

 

  • Background: When you conduct a video call, it's best to keep your background minimal. You don’t want people on your video call to be distracted by posters and you certainly wouldn’t want anything embarrassing on display. Aim for a plain wall and keep it simple.

 

  • Sound: Minimising external noise is essential when it comes to video conferencing. Try to position yourself away from windows and close any doors. It’s also advisable to avoid video conferencing in any room where there is an echo.

Ground rules for video conferencing

Video Conferencing Etiquette

For the smoothest and most professional video conferencing calls you need to follow these best practices:

  • Always check that your equipment is working before your conference call
  • Make sure that you are in place five minutes before the call is due to start
  • Be courteous and greet others once they arrive on the call
  • Apologise for any technical issues and suggest alternative communication if these problems persist
  • Be prepared for what you are going to discuss and keep notes to hand

Best Free Apps

Now that you understand the world of conferencing a little better, it's time to get started. But first, you will need some video conferencing software to make these video calls. Luckily, many powerful and free video conferencing apps are available:

  • ZoomThe most popular video conferencing app is available in a basic option which is entirely free and allows up to 100 users to meet for 40 minutes.

 

  • SkypeOriginally released in 2003, Skype has long been a popular solution for one-to-one video calls. But it also has a powerful group chat option that can house 50 people for an unlimited time.

 

  • Microsoft TeamsAvailable on both iPhones and Android devices, the free version of Teams can host video meetings with up to 20 participants. The Teams' software also allows you to share your screen and files.

Following the guidelines above will help to ensure that you’re well set up to embrace video conferencing, if you’d like any more information, don’t hesitate to get in touch with our expert team.

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